Our privacy policy

General
The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools
When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information about how to exercise your options in this regard can be found in the following privacy policy.

Data protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website
The party responsible for processing data on this website is:

BASE TECHNOLOGIES GmbH
Josef-Felder-Str. 53
81241 München
Telephone: +49 89 820 80 85-0

E-Mail: officebase-technologies.com

Represented by authorised Managing Directors:
Dr. Klaus Puell, Dr. Matthias Alte

Contact data-protection officer:

E-Mail: emailiitr.de

Statutory data protection officer

We have appointed a data protection officer for our company.

IITR Datenschutz GmbH
Dr. Sebastian Kraska
Marienplatz 2
80331 München
Germany

www.iitr.de

Telephone: +49 89 18917360

E-Mail: emailiitr.de

Affected data:
Personal data is only collected if you communicate it to us yourself. Apart from that, no personal data is collected. Any processing of your personal data that goes beyond the scope of the statutory permission is only possible on the basis of your express consent.

Processing purpose:
Contract execution.
Categories of recipients:

• Public authorities in the event of priority legislation.
• External service providers or other contractors.
• Other external bodies in so far as the data subject has given his consent or a transmission is permitted due to a prevailing interest.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

Website Log Files
When you visit our websites, your browser transmits certain data to our web server for technical reasons. The following data are recorded during an ongoing connection for communication between your internet browser and our web server:

• Date and time of your request
• Name of the requested file
• Page from which the file was requested
• Access status (file transferred, file not found, etc.)
• Type and version of the browser and the operating system you use
• Full IP address of the requesting computer
• Quantity of data transferred.

For reasons of technical security, in particular to prevent attacks on our web server, we store these data for a short period of time. It is impossible to discern the identity of individual persons based on this data. After seven days at the latest, the data is anonymized by shortening the IP address at the domain level, so that it is no longer possible to establish any reference to the individual user. The anonymized data will also be processed for statistical purposes. We don’t compare any data to data in other databases or forward them to third parties, even in excerpts.

Using our own cookies to display the website’s content
This website uses its own cookies to store the settings required to display the content of this website (cookies are data records sent by the web browser to the user’s browser where they are stored for later retrieval). Our cookies do not store any personal data. You can prevent the use of cookies in general if you prohibit your browser from storing cookies.

Google Analytics
This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

IP anonymization
We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

Browser plugin
You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link:
https://tools.google.com/dlpage/gaoptout?hl=en.

Objecting to the collection of data
You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site:

Google Analytics deaktivieren

For more information about how Google Analytics handles user data, see Google's privacy policy:
https://support.google.com/analytics/answer/6004245?hl=en.

Outsourced data processing
We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Demographic data collection by Google Analytics
This website uses Google Analytics' demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section "Refusal of data collection".

Specific information about the application process

Affected data:
Application information
Processing Purpose:
Implementation of application process
Categories of recipients:
Public authorities in the event of priority legislation.
Duration of data storage:
Application data will generally be deleted within four months after communication of the decision, unless consent has been given for a longer period of data storage.

Specific information for the processing of customer data/prospective parties’ data

Affected data:
Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.
Processing Purpose:
Contract execution.
Categories of recipients:

• Public authorities in the event of priority legislation.
• External service providers or other contractors.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

Specific information on the processing of employee data

Affected data:
Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.
Processing Purpose:
Contract execution.
Categories of recipients:

• Public authorities in the event of priority legislation.
• External service providers or other contractors.
• Other external bodies in so far as the data subject has given his consent or a transmission is permitted due to a prevailing interest.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

Specific information for the processing of supplier data

Affected data:
Data communicated for contract execution; if necessary, additional data for processing on the basis of your express consent.
Processing Purpose:
Contract execution.
Categories of recipients:

• Public authorities in the event of priority legislation.
• External service providers or other contractors.
• Other external bodies in so far as the data subject has given his consent or a transmission is permitted due to a prevailing interest.

Duration of data storage:
The duration of data storage depends on the statutory storage requirements and is usually 10 years.

In addition, you may invoke your rights to correction or deletion at any time, to restrict processing, to object to processing, and to data portability.

Here you will find the option to contact us by email or letter, also for any other question concerning your personal data:

You also have the right to contact the data protection supervisory authority for complaints.

SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Opposition to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressively requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.